AI-ready knowledge for architecture and engineering firms
Find any file, spec, or past project in seconds, and let AI draft your next proposal.
EverGX organizes your files, standards, and past projects inside Microsoft 365 so Copilot actually works. Done for you, in the tools you already own, with almost no time from your team.
Built for how architectural and engineering firms actually work.
The problem
Your firm’s knowledge is working against you
You’re busy delivering projects, but the knowledge that wins the next one is scattered, and the new AI tools everyone’s talking about only make the mess louder.
Scattered knowledge
Files, standards, and hard-won lessons live across a server, email, and people’s heads. Finding the right version takes too long.
AI gives wrong answers
Turn on Copilot over a messy file server and it returns confident but wrong information, because it’s reading disorganized data.
Proposals from scratch
Every RFP response gets rebuilt from scratch instead of drawing on the projects and capabilities statements you already created.
How it works
Three simple steps, we do the work
A clear path from scattered data to AI that helps you win. You approve; we build.
Step 1: AI-Readiness Assessment
A plain-language report on what’s blocking AI and the fastest fixes. Almost no time required from you.
$950, credit if you proceed
Step 2: AI-Ready Setup
Done for you: we structure your SharePoint, clean up permissions, organize past projects, configure Copilot, and train your team once.
from $3,900
Step 3: AI-Ready Care
We keep it clean and current and stay on call, so it keeps working as you add projects and people.
from $350/month
What you get
Knowledge that finally works for you
Real outcomes your team feels in the first week, not a system they have to learn.
- Find any file or past project in seconds, by asking in plain language.
- Copilot that answers from your real projects, not the open internet.
- Draft proposals and RFP responses from work you already won.
- Nothing lost when a key person leaves. Their knowledge stays.
Your time required
~3 hours
One 45-minute kickoff, a few quick approvals, and one team training session. We handle the rest while you keep billing.
Who we help
Built for busy A&E firms
- Small teams already on Microsoft 365
- Busy with billable work, short on time for systems
- Drowning in project files, specs, and standards
- Rebuilding proposals from scratch every time
- Worried AI will expose your messy data
- Losing knowledge when people move on
Proof
We build real systems, not slideware
EverGX comes from engineering and geospatial systems work, including GeoOps, a data-workflow platform for GIS and LiDAR deliverables built for a federal opportunity. We apply that same systems discipline to your firm’s everyday knowledge.
Field example: small engineering firm
Cleaner structure, ready for AI
For a small structural engineering firm, we introduced a Lessons Learned practice into their weekly meeting: team members share a challenge they solved recently and how they solved it, so hard-won knowledge and problem-solving skills spread across the team instead of staying with one person.
Another quick win was consolidating and simplifying their project file structure, cutting unused folders and standardizing what remained. That kind of cleanup is exactly the groundwork that makes AI reliable.
FAQs
No. We set everything up for you. Your team just asks questions in plain language and gets answers.
About three hours total: a short kickoff, a few quick approvals, and one training session.
Yes. Copilot works inside your own Microsoft 365 tenant, and we audit and tighten permissions during setup, so it only sees what it should.
A readiness assessment is $950, credited if you proceed. Full setup starts at $3,900, with ongoing care from $350/month.
It’s built to be low-touch. We do the work; your part is a few quick approvals.
Copilot on a disorganized file server gives confident, wrong answers. We make it reliable. That’s the difference.
See where your firm stands
Start with the free AI-Ready Scorecard. Near-zero effort, and you’ll know exactly what’s blocking AI and what to fix first.